View by INDUSTRY
College and University Community
Manufacturing Community
Trucking Industry
Accounting or Human Resources Department

View by APPLICATION
Student Records
Quality Assurance and Production Records
Proof of Delivery and Bill of Lading
Accounts Receivable

College and University Community/Student Records
New England Archives Center offers dozens of University and College campuses the ability to execute back file conversions of older student records either at their production facilities in Holyoke, MA or on-site at the Registrars office.

We work with the Registrars staff to define scanning and indexing parameters for search and retrieval of student transcripts. Up to twenty-five search fields are available for multilevel searching within the retrieval system.

Documents previously microfilmed can also be scanned and indexed for conversion to CD-ROM. Should a portion of the records be retained on microfilm a CAR (Computer Aided Retrieval) index can be added to the database of the scanned records for overall searching of both media formats in the Central Database. We provide all the necessary CD mastering and duplicate production have the masters stored in our temperature and humidity controlled storage vaults at the our main facility.

All pickup and delivery of records is performed by our employees using the New England Archives Center truck fleet. All employees have signed confidentiality agreements and are trained in the AIIM and ANSI standard operating procedures for records conversion.

Manufacturing Community/Quality Assurance and Production Records
New England Archives Center offers the manufacturing community the ability to do back file conversions of their technical documentation to keep device records and batch records under control while allowing for new data to be added on a near real time basis.

We work with the Quality Assurance staff to define scanning and indexing parameters for search and retrieval of batch and devise records. Up to 25 search fields are available for multilevel searching within the PaperVISION retrieval system.

Documents previously microfilmed can also be scanned and indexed for conversion to CD-ROM.

The electronic image system allows for search and retrieval of documents across local and wide area networks. As of 1999, it also offers web access to the records with complete security control.

We provide all the necessary CD mastering and duplicate production so that the engineers can use the CD copies and still have the masters stored in the temperature and humidity controlled storage vaults at the our main facility.

N&B/Proof of Delivery, Bill of Lading
New England Archives Center installed the PaperFLOW scanning and indexing system as an in-house operation which provides instant availability of scanned files across an operational network to all departments.

We offered a scanning system which captures the document, reads the bar-code with a light pen and then allows a download of other indexed data for an electronic match and merge to fill the other index fields automatically. Users can search data scanned each morning directly off the hard drive on CD-ROM all in one search. Customers can have the data faxed directly to them off the PC used for the look up while they are still on the phone.

Trucking companies using microfilm had as much as a two week gap before data was available for viewing on film. Also, once the data is scanned it can be viewed so their is no wait to see if the microfilm is satisfactory.

New England Archives Center provides all the necessary CD mastering and duplicate production so that N&B can use the CD copies and still have the masters stored in the temperature and humidity controlled storage vaults at the our main facility.

Battery Manufacturer/Accounts Receivable
We provide this client with the ability to store and retrieve accounts payable and accounts receivable data across the company's WAN. The system insures speedy response time within the user departments and rapidly handles queries from supplier and customer. Improved productivity and better customer service are the net result.

New England Archives Center installed the CD-ROM based system with a 150 CD changer to allow for storage and retrieval of records from a massive database of information within seconds. Customers calling regarding accounts payable issues can have copies of invoices faxed directly to them from the PC used for the look up.

Access to the accounts payable files provides equal speed for the resolution of questions regarding purchase of raw materials and services. Effective communication with vendors yields better overall cooperation and insures a more productive internal operation.

We provide all the equipment and software needed for operating the system along with necessary technical support for network linkage.

The CD-ROM based system replaced an older microfilm system and yielded faster response time, broader user access ability, improved hard copy output and faster conversion cycles.